In event planning, what practice helps prevent scope creep and cost overruns?

• A. Ignoring documentation.
• B. Relying on memory.
• C. Quick decisions without approvals.
• D. Clear contract terms and scope management.

Answer: (D)

Preventing scope creep and cost overruns comes from clear boundaries and a formal way to handle changes. When event plans include well-defined contract terms and a structured scope management process, everyone knows what is included, what isn’t, and what happens if a change is requested. Clear contract terms spell out deliverables, timelines, responsibilities, and payment details. A formal scope management process provides how changes are proposed, evaluated for impact on schedule and budget, approved by the right people, and then baselined before any work continues. This creates accountability and a predictable path for adjustments, which helps keep the event on track financially and in schedule.

Ignoring documentation, relying on memory, or making quick decisions without approvals lack any safeguards. Without documented requirements, details can be missed or misinterpreted. Relying on memory is unreliable, especially with multiple stakeholders. Quick, unapproved decisions bypass the change-control process, allowing drift that accumulates into scope creep and overruns.