What is a run-of-show document?

• A. A list of sponsors
• B. Schedule of all activities with time allocations, responsibilities, and contingencies
• C. Risk assessment
• D. Marketing plan

Answer: (B)

A run-of-show is the detailed schedule used on event day that lays out every activity in order, with exact start and end times, who is responsible for each task, and what to do if something changes. This format keeps the event flowing smoothly by giving clear cues to staff, presenters, and volunteers, so transitions happen on time and roles are known in advance. It connects the entire sequence—from opening remarks to performances, announcements, and any contingency actions—ensuring everyone knows what happens next and who handles any issue that arises.

The other options don’t fit because a list of sponsors focuses on partnerships and funding, not the event’s timing and execution; a risk assessment targets hazards and mitigations rather than the narrative flow and responsibilities; and a marketing plan concentrates on promotion and audience reach rather than the on-day sequence and duties.